Landlord register checklist

Every one of the 33 things England’s landlord register asks for, where to find each one, and the problems we see most often. Free to use and print. No email needed.

The four steps

1. 1. Register yourself as a landlord

   Sign in with GOV.UK One Login and give your personal or organisation details. Landlord registration is free.

2. 2. Start each property registration

   Enter the property details, freeholder, superior landlord and managing agent contacts, then pay the fee to get a rental property number.

3. 3. Add tenancy and safety information

   Give occupants, households, furnishing, rent, utilities, licences and upload the gas safety record, EICR and EPC, within 28 days. Your agent can do this through a per-property link.

4. 4. Keep it up to date

   Update anything that changes or expires within 28 days, and renew every year on your single renewal date.

About you (landlord registration, once)

Individuals give these once. Joint landlords each register separately.

What the register asks	Where to find it	Watch out for
Full name	Passport or driving licence. Use the same name as on the title deeds and tenancy.	–
Date of birth	Passport or driving licence	–
Residential address	Your home address	–
Telephone number	Yours	–
Email address	Yours. Use one you check, because reminders go there.	–
GOV.UK One Login	Create one at sign-in. Identity verification is optional.	Ask for a paper application if you do not have digital access

Companies, LLPs, charities and trusts (instead of the above)

Organisation landlords give these details. Ordinary English partnerships register each partner as an individual.

What the register asks	Where to find it	Watch out for
Organisation name and type of legal entity	Certificate of incorporation or trust deed	–
Address (not a PO Box), phone and email	Company records	–
Person making the entry: name, date of birth, email, phone	Whoever registers	–
Nominated contact: name, email, phone	Choose one person	–
Companies House number	Companies House	If there is no number, you must give the names, dates of birth and addresses of all directors, trustees, partners or members
Charity number	Charity Commission (or OSCR / CCNI)	–
Lead trustee: name, date of birth, address, email, phone	Trustees appoint one	Trusts: agree the lead trustee before you start

Property details (part 1, before paying)

You pay the fee and get a rental property number once this part is done.

What the register asks	Where to find it	Watch out for
Address of the property	Tenancy agreement, EPC and council tax bill	Flat numbering differs between documents (Flat 2 or Flat B)
Ownership type	Title register (HM Land Registry). Choose from the options the service shows	–
Dwelling type	For example detached, semi-detached, terraced house or flat	–
Number of bedrooms	EPC, tenancy or inventory	A box room counted as a bedroom on one document but not another
Whether it is currently let	Your records	–
Landlord name, correspondence address in England or Wales (not a PO Box) and email for the property	Your records	Overseas landlords need a correspondence address in England or Wales
Freeholder: name and email	Lease, ground rent or service charge demand	Freeholder sold the freehold and you have an old name
Any superior landlord: name and email	Head lease, if you are a sub-lessor	–
Property manager: name and email	Management agreement	–

Tenancy details (part 2, within 28 days)

Your letting agent can fill this part in through the property link.

What the register asks	Where to find it	Watch out for
Number of occupantsagent can enter	Tenancy agreement and your records	Partners or children who moved in later are not counted
Number of householdsagent can enter	Tenancy agreement and your records	Counting tenancies instead of households
Furnished, part-furnished or unfurnishedagent can enter	Tenancy agreement or inventory	–
Rent charged and how oftenagent can enter	Tenancy agreement and latest rent increase notice	Rent has gone up since the tenancy started
Whether utilities are included, and whichagent can enter	Tenancy agreement	–
HMO, additional or selective licence needed? Licence numbersagent can enter	Licence issued by the council, and the council’s website	Licence expired, or the scheme has changed Application pending with no number yet

Safety certificates (part 2, within 28 days)

Upload copies. Your agent can also do this.

What the register asks	Where to find it	Watch out for
Gas safety record (copy) and issue date, if there is a gas supply (including LPG)agent can enter	Gas Safe registered engineer’s record	Gas record over 12 months old Only the first page kept Address does not match
EICR (copy) and the date the next inspection is due, or an appropriate EIC and its issue dateagent can enter	Electrician’s report	EICR missing a next-inspection date Unsatisfactory result with no remedial work confirmation Interval shorter than 5 years overlooked
EPC (copy), if you had to give a valid EPC to the current tenantagent can enter	The government EPC register	Several EPCs exist; use the most recent
If the EPC is no longer valid: date the current tenancy started	Tenancy agreement	–
If the EPC is below the minimum (currently E): registered MEES exemption and its type	PRS Exemptions Register	EPC below E with no exemption Exemption never registered, or expired

The three problems we expect most

• Gas record over 12 months old. Book the check before you register, then upload the new record. See certificates guide.
• EICR missing a next-inspection date. The register needs a date, not “5 years”. Ask the electrician.
• EPC below E with no registered exemption. Register the exemption first, or get advice. See MEES guide.

Information, not legal advice. Based on Schedules 2 and 3 of the draft regulations and GOV.UK guidance, which may change. Check your deadline with the deadline checker.