EXAMPLE: all people, companies, addresses and numbers are fictional
Example output: registration sheet for three fictional properties
This is the kind of sheet we will produce from a landlord’s documents. “Larkspur Row, Exampleton” does not exist, and XX1 1CK is not a real postcode. Fields follow the order of the register: part 1 (property details) and part 2 (tenancy and safety, which an agent can complete).
Landlord: Jordan Example (fictional), sheet prepared 4 November 2026.
Gaps and flags
| Property | Priority | Issue | What to do |
|---|---|---|---|
| B | Urgent | Gas safety record is over 12 months old (12 August 2025). | Book a gas safety check now. Upload the new record when you register. |
| C | Urgent | EPC rating F with no registered MEES exemption. | Check whether an exemption applies and register it, or plan improvements. Take advice. |
| A | Before registering | EICR has no next-inspection date. | Ask the electrician who did the 10 May 2023 inspection to confirm the date. |
| C | Before registering | Bedroom count differs between EPC and tenancy. | Decide which is right; use it consistently. |
| B | Check | Per-room rents. | Enter rent the way the service asks; keep room agreements to hand. |
| A | Upcoming | Gas safety check due by 2 February 2027. | Book it in January; update the register within 28 days of the new record. |
| C | Upcoming | EICR due 14 January 2027. | Book the inspection; update within 28 days. |
| B | Upcoming | HMO licence expires 30 September 2027. | Apply to renew in good time; update the licence number if it changes. |
Property A: Flat 2, 14 Larkspur Row, Exampleton XX1 1CK
2-bedroom leasehold flat, single tenancy, managed by a letting agent.
| Field | Value to copy | Check |
|---|---|---|
| Address | Flat 2, 14 Larkspur Row, Exampleton, XX1 1CK | ✓ Same on tenancy, EPC and gas record |
| Ownership type | Leasehold | ✓ From title register |
| Dwelling type | Flat (purpose-built) | ✓ |
| Bedrooms | 2 | ✓ EPC and tenancy agree |
| Currently let | Yes | ✓ Tenancy started 1 September 2025 |
| Freeholder | Fictional Freeholds Ltd, info@example.com | ✓ From 2026 service charge demand |
| Superior landlord | None | – |
| Property manager | Sample Lettings, lettings@example.com | ✓ Will receive the agent link |
| Field | Value to copy | Check |
|---|---|---|
| Occupants / households | 2 / 1 | ✓ Couple, from tenancy |
| Furnishing | Unfurnished | ✓ |
| Rent and frequency | £925, monthly | ✓ No rent increase notice found |
| Utilities included | None | ✓ |
| Licence | None required (check council) | ✓ No scheme found in the documents provided |
| Gas safety record issue date | 3 February 2026 | ⚑ Next check due by 2 February 2027: book before registering |
| EICR next inspection date | Not stated on report | ⚑ Report dated 10 May 2023 gives “5 years” only. Ask the electrician to confirm the date |
| EPC | D (63), valid to 2032 | ✓ Meets the current minimum (E) |
Property B: 3 Larkspur Row, Exampleton XX1 1CK
5-bedroom shared house (licensed HMO), rooms let separately, bills included.
| Field | Value to copy | Check |
|---|---|---|
| Address | 3 Larkspur Row, Exampleton, XX1 1CK | ✓ |
| Ownership type | Freehold | ✓ |
| Dwelling type | Terraced house | ✓ |
| Bedrooms | 5 | ✓ Matches HMO licence |
| Currently let | Yes | ✓ 5 room tenancies |
| Freeholder / superior landlord | None (owner is freeholder) | – |
| Property manager | None (self-managed) | – |
| Field | Value to copy | Check |
|---|---|---|
| Occupants / households | 5 / 5 | ✓ 5 single sharers |
| Furnishing | Furnished | ✓ |
| Rent and frequency | 5 rooms at £575, monthly | ⚑ Check how the service wants per-room rents entered |
| Utilities included | Gas, electricity, water, broadband | ✓ From room agreements |
| Licence | HMO licence EXA/HMO/0417 (fictional) | ✓ Expires 30 September 2027: diary renewal |
| Gas safety record issue date | 12 August 2025 | ⚑ Over 12 months old. Get a new check before registering |
| EICR next inspection date | 1 March 2029 | ✓ Satisfactory |
| EPC | C (71) | ✓ |
Property C: 27 Larkspur Row, Exampleton XX1 1CK
3-bedroom house let to a family, electric heating, older EPC.
| Field | Value to copy | Check |
|---|---|---|
| Address | 27 Larkspur Row, Exampleton, XX1 1CK | ✓ |
| Ownership type | Freehold | ✓ |
| Dwelling type | End-terrace house | ✓ |
| Bedrooms | 3 | ⚑ EPC says 3, tenancy says “2 plus box room”. Confirm |
| Currently let | Yes | ✓ |
| Freeholder / superior landlord / manager | None | – |
| Field | Value to copy | Check |
|---|---|---|
| Occupants / households | 4 / 1 | ✓ Family |
| Furnishing | Part-furnished | ✓ |
| Rent and frequency | £1,100, monthly | ✓ Increase notice of March 2026 applied |
| Utilities included | None | ✓ |
| Licence | None required (check council) | ✓ |
| Gas safety record | Not applicable: no gas supply | – Electric heating, no LPG |
| EICR next inspection date | 14 January 2027 | ⚑ Due within 3 months. Book now, then update within 28 days |
| EPC | F (34) | ⚑ Below the minimum (E) and no MEES exemption found. Take action before registering |
Example only. The final format may change, and the GOV.UK service’s own wording and options take priority. We prepare and check information; you make the registration. See pricing or the free checklist.